a. Select unit level or aggregated data
The workplace profile is to be provided to the Agency as either unit level data or aggregated level data. For either option, we recommend you prepare your data using the workplace profile worksheets available from the website.
|Option 1: Unit level data
||Option 2: Aggregated data
Simplest option, one table to complete
One employee per line (de-identified employee data)
Two tables to complete: one for managers; one for non-managers*
*This is because reporting level to the CEO is only required for managers. Graduate and apprentice categories only apply to non-managers.
|Once uploaded, the online system generates the aggregated tables from your unit level data and automatically calculates the relevant remuneration totals.
Employers need to calculate:
- aggregated employee numbers per category
- aggregated annualised AVERAGE base salary and total remuneration per category.
b. Choose a date
The workplace profile reflects the actual headcount (actual number of employees, not full-time equivalents) of all employees at a point in time (any day) within the applicable reporting period (1 April - 31 March). All employees refers to full-time, part-time, those on a fixed-term contract and casual employees.
The remuneration data associated with the employees included in the workplace profile is for the 12 months prior to the date chosen for the workplace profile.
c. Categorise employees
All employees (managers and non-managers) must be categorised using the standardised manager and non-manager occupational categories. We have guides to help categorise employees. Refer to our manager categories guide and our non-manager occupational categories guide for help.
d. Allocate reporting levels relative to the CEO for all managers
Reporting levels to the CEO are only required for managers, they are not required for non-managers. They are to be determined AFTER employees have been categorised to the correct manager category (as above).
e. Make sure the remuneration data is converted to annualised AND full-time equivalent amounts
Remuneration data is required for all employees, excluding the CEO (or equivalent), managers with a reporting level to the CEO of +1 (i.e. those who are more senior than the CEO and report to someone overseas) and managers employed on a casual basis.
Remuneration needs to be annualised and converted to full-time equivalent for both base and total remuneration.
For detailed definitions of remuneration terms, see Table 9 in the 2018 Reporting Reference Guide.