The workplace profile is created in an Excel worksheet. The data entered reflects the categories of employees, reporting level to CEO/head of business, gender, employment status and includes the annualised and full-time equivalent base salary and total remuneration.
Organisations can choose to prepare a unit level or aggregated workplace profile.
A brief overview of the steps to preparing a unit level workplace profile are included below.
For detailed instructions on completing this section or for preparing an aggregated workplace profile please see the instruction tab on the offline worksheet or view our in depth reference guide – both of which are available to download at the bottom of this page.
-
Select a day between April 1st and March 31st
-
For the 2018-19 report which is due by 31 May 2019, choose a date between 1 April 2018 and 31 March 2019.
-
Some organisations use the end of the financial year.
-
-
Compile a list of employees from this day
-
Do not include anyone who ceased employment before the date chosen.
-
Do not include anyone who commenced employment after the date chosen.
-
-
Allocate your employees a manager or non-manager category
-
Each employee must be allocated a standardised occupational category.
-
A list of manager and non-manager categories can be downloaded at the bottom of this page.
-
-
For managers only – allocate a reporting level to your CEO/head of business
-
Your CEO/head of business has a reporting level of ‘0’.
-
A manager reporting directly to your CEO has a reporting level of ‘-1’ and a manager reporting to a -1 has a reporting level of ‘-2’.
-
The reporting level for non-manager categories must be entered as “NA”.
-
-
For each employee confirm the following:
-
Gender
-
Whether the employee is a graduate or apprentice
-
Employment status (Part time/Full Time,Permanent/Contract/Casual).
-
-
Calculate total salary and remuneration for all employees
-
Base salary and total remuneration is not required for the CEO, casually employed managers, and managers with a reporting level of +1 who are based overseas.
-
Base salary must be converted to annualised and full time equivalent amounts.
-
Remuneration that is paid on pro-rata basis, e.g. superannuation, must be annualised and converted to a full-time equivalent amount.
-
Remuneration that is fixed, e.g. one-off bonuses and overtime, are reported as actual amounts.
-
In-depth information is available in our 2019 Reference Guide.
-