New WGEA Portal

Changes to the reporting period in 2021

To ensure a smooth reporting process for all employers, the compliance reporting period will begin on Wednesday 14 April and end on Wednesday 11 August 2021, commencing two weeks later than the usual start date of 1 April. This delay will ensure that all employers have adequate time to prepare for the changes to the reporting process and it will enable the Agency to take all the steps necessary to ensure you have a good first experience of the new WGEA Portal.

Whilst the reporting period has changed, you can still login to the WGEA Portal and prepare your data early (read: How do I login to the Portal? and How can I prepare early?).

Key changes to compliance reporting

To help you prepare for compliance reporting in 2021, we have summarised the key changes to the reporting process below:

New Workplace Profile templates

There are two new Workplace Profile templates. The Payroll-aligned Workplace Profile includes in-built calculations, meaning fewer manual calculations of salary and remuneration data and aligns with the ATO's Single Touch Payroll system. The unit-level Workplace Profile is similar to the unit-level file from previous reporting periods. You can use whichever Workplace Profile template works best for your organisation.

Workforce Management Statistics

There is a new file called the Workforce Management Statistics file. This is a new Excel worksheet designed to collect information about your employee movements during the 12-month reporting period. This is not additional data to previous reporting periods, just a simpler format to collect information about promotions, appointments, resignations and parental leave movements. 

Questionnaire

The Questionnaire format has changed from previous years. The new format is set out in four broader topic areas, rather than the six gender equality indicators that you may be familiar with. The topic areas are workplace overview, action on gender equality, employee work/life balance and employee support. 

Voluntary data fields

There are new voluntary data fields, including employee age, location and the inclusion of non-binary gender. This will enable much more nuanced analysis of your gender pay gaps and workforce composition. 

Manager categorisation

There are two new manager categories that better reflect the variety of roles in corporate structures. These are the Head of Business (HOB) and Key Management Personnel/Head of Business. 

Data validations

Updated data validations, enabling near real-time data checks, helping you to complete your report accurately and quickly.

 

Changes to the Portal platform

The new Portal is a self-service platform. Key changes to the WGEA Portal platform are:

  • An improved registration process with more automated fields, including integration with the Australian Business Register and similar criteria for corporate group reporting.
  • Multiple people from your organisation will now be able to access and use the Portal at the same time. 
  • Improved data and insights reports and a new Knowledge Hub and online supports, enabling a smoother, self-service experience.

 

Need help? 

Watch out latest instructional video below that covers the key changes of WGEA's annual Compliance Reporting Program. The WGEA Knowledge Hub also has hundreds of articles answering all the common questions about reporting. You can explore the Knowledge Hub now. 

For further assistance, please lodge a support request in the WGEA Portal or email support@wgea.gov.au.

Introduction to reporting in 2021

Watch our latest instructional video that covers the key changes, concepts and components of the Workplace Gender Equality Agency’s annual Compliance Reporting Program. 

Please note, in 2021 the reporting period has been delayed and will begin on Wednesday 14 April and close on Monday 11 August.

The new WGEA Portal

A new reporting system

Over the past year, the Agency has been working hard to build a new reporting system. Over the next few months, we will be sharing some of the features of the new system with you ahead of the next reporting cycle in 2021.

The new reporting portal comes from an Australian Government announcement in 2018 that the Workplace Gender Equality Agency would be allocated funds to redevelop our data reporting system. Since then, we have been working hard to bring the new system to life. 

This is a cartoon image depicting a computer with graphs and data

What you told us

The Agency sent out a survey in 2019 to find out what you wanted to see included in the new system. The top five things respondents wanted to see from our new system were:

  • That the process is as automated as possible
  • That the system aligns with their own HR, finance and/or payroll systems
  • The system alerts users to errors faster
  • User-friendly screen design.

We heard what you were saying and have looked at how we can update the reporting process. We’ve been busy developing a system that truly caters to your needs.

What you need to do

Keep an eye out for our updates! We will be sending out information every few weeks with details about new features and changes to the reporting process. 

As these changes are ongoing, we will keep you updated at every step of the process.

We encourage you to read and engage with content. If you have feedback on the changes, please complete our Feedback form.

New features

The new reporting system will make the process of reporting simpler and faster for employers. Read this article for an overview of some of the changes that we'll be updating you on over the next few months.

Streamlining the reporting process for employers has been front of mind as the Agency builds the new WGEA reporting system. One new feature that will make the reporting process easier is the integration of the WGEA Portal with the Australian Business Register.  

In addition to the mandatory compliance data we collect, we have introduced several voluntary data fields which will help the Agency, and your organisation, get an even clearer picture of workplace gender equality.

As part of our consultation process for the new WGEA Portal, employers told us that they would like to have as much of the reporting system automated as possible as well as faster upload times. To help achieve this, we have created two new Workplace Profile (WPP) templates for you to choose from.

A number of organisations told us that the manager categories required to be submitted in their Workplace Profile did not always reflect the variety of roles in their corporate structure. To help better reflect the internal structure of your organisation and your managers, we have added some additional manager categories.

One of the changes many organisations told us they would like to see in our new system was a simpler process for reporting promotions, resignations and appointments.

A change that many organisations told us they wanted to see in our new system was a simpler way for corporate groups/structures to submit their compliance report. 

The new Portal brings you an improved reporting system and self-service platform to access WGEA resources and assistance. 

To help you prepare, we have summarised the key changes to the Compliance Reporting Program.

To help you complete and submit the Workplace Profile, we have created a five part video series.