3. Notifications

After submitting data, the reporting platform will check for errors, missing or unexpected data, and other anomalies.

  • A 'notification' is raised when part of your submission is slightly outside of normal or expected ranges.
  • When an ‘notification’ is detected on your uploaded file(s), you must either review and update your submission, or check the box for this issue to confirm it is correct.
  • You must first resolve any detected errors on your submission before you can confirm a notification.

The file contains only one gender

File type - Workplace Profile

The employees in your Workplace Profile are all female or all male.

Steps

  1. Confirm that your workplace only employed employees of one gender at the time of your snapshot date, or update your file and re-upload.

The number of appointments or resignations is uncommonly high

File type - Workforce Management Statistics and Workplace Profile

The number of appointments and/or resignations in the Workforce Management Statistics file is uncommonly high when compared to the number of  the identified employee cohort reported in the Workplace Profile.

For example - if you report 20 female manager appointments but your Workplace Profile records just 2x female managers, you will need to confirm this is correct.

Steps

  1. Review and confirm that the number of female managers in the Workplace Profile and Workforce Management Statistics file is accurately reported.

The number of employees on parental leave is high

File type - Workforce Management Statistics and Workplace Profile

The number of employees for the identified cohort that took parental leave on your Workforce Management Statistics file is substantially higher than the number of employees in the same cohort on your Workplace Profile.

Steps
 

  1. Review your uploaded excel files from both sections and identify the employee cohort that is listed in the reference field of this issue.
  2. Check why a large proportion of these employees took parental leave and amend if an error was made.
  3. If no updates are made, please confirm that the data provided is correct.

No graduates/apprentice employees compared to a previous year

File type - Workplace Profile

 

There are no graduates or apprentices in your Workplace Profile for this year, but there were in the previous year.

Steps
 

  1. You must confirm that there are no graduates or apprentices to report this year as there were in previous years.

Year of birth outside of normal ranges

File type - Workplace Profile

 

The value given for the year of birth indicates that the employee is below 14 or above 85.

Steps
 

  1. You must confirm that you have reported an employee that is below 14 or above 85 years of age.

Average ordinary hours for casuals employees is significantly low

File type - Workplace Profile STP/Payroll

 

The average ordinary hours for casual employees is significantly lower than the average ordinary hours for full-time employees. This may impact on the calculated remuneration for this cohort.

Steps
 

  • Review the calculated base salary and total remuneration on the far right hand side of your uploaded file for the casual employees with very low ordinary hours.
  • If the calculated income appears reasonable for annualised full-time earnings, please confirm that this data is correct.
  • If the calculated income does not appear reasonable for an annualised full-time equivalent earnings, please review and update the ordinary hours figure and reupload your file.

Casual employees with very low or irregular hours can be reported more accurately in their own STP file that is set to a 'yearly' period and having their actual hours for the year used in Column L.

Average ordinary hours for full-time employees is significantly low

File type - Workplace Profile STP/Payroll

The average ordinary hours for full-time employees is lower than the average ordinary hours for part-time employees. Full-time employees generally work more ordinary hours than part-time employees.

Steps

  1. Review the ordinary hours figure and the calculated remuneration information on the far right hand side of your file for your full-time and part-time employees.
  2. If the calculated income appears reasonable for annualised full-time equivalent earnings, please confirm that this data is correct.
  3. If the calculated income does not appear reasonable for an annualised full-time equivalent earnings, please review and update the ordinary hours figure and reupload your file.