Columns A-K

The data fields listed below for columns A to K are the same in both template types.

Unit level file:

Column A to K in both files are the same fields

STP/payroll file:

A list of each column title for the STP template, columns A to K are the same for both file types

Please note: Due to changes made to the Workplace Gender Equality Act 2012, and associated Legislative Instruments, some of the items noted as voluntary below will be mandatory in 2024.

Refer to the list of each column below to input your data for each employee who was employed on your snapshot date.

Column A - Employee ID

The 'Employee ID' column is a voluntary field. If your organisation has internal codes or identifiers that are unique to each employee, you may wish to use these to help you prepare your data file.

  • This can be useful to keep track of who is on the profile and will assist you in identifying or explaining any queries that arise relating to data provided for a particular employee or employee group. 
  • Employee ID information does not appear on any report or summary document that the Agency provides after you have submitted your data, they are for your use only and are not used or collected by the Agency.

Column B - Employing ABN

The 'Employing ABN' column is a mandatory field. It refers to the Australian Business Number (ABN) of the organisation that employs each respective employee.

  • You must enter the 11-digit ABN number without any spaces for each employee.
  • Corporate groups – if your submission covers more than 1x ABN you will need to ensure that all ABNs that you have confirmed as employing staff appear across your file(s) for this section.

Column C - Occupational Category

The 'Occupational Category' column is a mandatory field. You must indicate each employee's four-digit occupational category using the Australian and New Zealand Standard Classification of Occupation (ANZSCO) codes.

ANZSCO is a standardised list of occupations and provides a basis for the standardised collection, analysis and dissemination of occupation data for Australia and New Zealand. ANZSCO codes can be either at a broad ‘major group’ level or at a specific occupation level.

At a minimum, you must enter one of the following four-digit Major Group codes for each employee:

  • 0001 - Managers
  • 0002 - Professionals
  • 0003 - Technicians and Trades Workers
  • 0004 - Community and Personal Service Workers
  • 0005 - Clerical and Administrative Workers
  • 0006 - Sales Workers
  • 0007 - Machinery Operators and Drivers
  • 0008 – Labourers

It is voluntary for you to go down to a specific occupational code. You can find a full list of ANZSCO codes at the ‘Occupational Categories’ tab of the Workplace Profile.


A primary school teacher can be entered as one of the following ANZSCO categories:

  • 0002 – Professional
  • 0024 – Educational professional
  • 0241 – School teacher
  • 2412 – Primary school teacher

In this example ‘0002’ for Professional can be entered at a minimum. It is voluntary to provide a more detailed ANZSCO code e.g., 0024, 0241 or 2412.

Column D - Manager Category

In the Workplace Profile, the ‘Manager Category’ is a mandatory field for all employees recorded as Managers under the 'Occupational Category' column (i.e. ANZSCO Major Group 0001 and relevant sub-groups).

  • A manager occupation is one of 0001, 001X, 01XX, or 1XXX (where X is any numeral). The first number that is not a zero must be a one.
  • If you have entered one of the above values into column C you must use a Manager Category for the employee in column D.
  • 'Manager Category' should be left blank for all non-manager employees.

Managers must be categorised against one of WGEA's six standardised categories: 

  • CEO - Chief Executive Officer or Agency/Department head (or equivalent)
  • HOB – Head of business (for use in corporate groups only)
  • KMP - Key Management Personnel
  • GM - Other executives and general managers
  • SM - Senior managers
  • OM - Other managers
  • OSM - Overseas reporting manager 

When categorising managers:

  • Use the manager category that best reflects the responsibilities of each role. This may differ to formal/internal job titles.
  • You do not need to use every manager category in your Workplace Profile.
  • Heads of Business (HOB) is a category that can only be used in corporate group submissions. Where a subsidiary CEO is not equivalent to a head CEO, the ‘HOB’ category is used instead.
  • If an employee holds more than one role, use the manager category that best reflects their substantive/main role (i.e. the job or position that attracts entitlements and/or spend the most time working in).
  • If an employee changed roles during the reporting year, use the category they belonged to on the snapshot date.
  • A manager does not need to have people reporting to them to be defined as a manager.
Category Role description
Chief Executive Officer (CEO) or equivalent

Your CEO is the highest-ranked leader within your organisation or corporate structure. This includes anyone acting in the role. You may know them by a different title, such as:

  • Managing Director
  • Vice Chancellor
  • Managing Partner
  • Country Head
  • Principal

Remuneration data is now mandatory to provide for the CEO or equivalent.

Head of Business (HOB) HOB refers to:
  • the CEO or equivalent of a subsidiary organisation within your corporate group
  • an employee who has strategic control and direction over a substantial part of the business, but whose responsibilities do not extend across an entire corporate group, such as the head of a brand within a group.

A standalone (single ABN) organisation must not use the HOB manager category - this will result in a data validation error. 

Remuneration data is now mandatory to provide for any Head of Business (HOB).

Key Management Personnel (KMP)

In line with Australian Accounting Standards Board AASB124, KMPs have the authority and responsibility for planning, directing and controlling the activities of an entity, directly or indirectly. This includes any director (executive or otherwise) of that entity.

A defining feature of KMPs is their influence is at the entity level. KMPs are likely to direct the strategic function of their section and are often functional heads, such as head of operations or head of finance. They represent at least one of the major functions of an organisation and participate in organisation-wide decisions.

For corporate groups, KMPs will have authority and responsibility across the entire structure.

  • You are required to provide remuneration data for your organisation’s KMPs.
Other Executives and General Managers (GM)

GMs (other executives and general managers) are responsible for a department or business unit within an entity. In large organisations, they may not take part in organisation-wide decisions with the CEO. Alternatively, they may take part in those decisions to share expertise or develop projects, but not have the entity-level or corporate group authority that would make them a KMP. 

  • You are required to provide remuneration data for these employees.
Senior Managers (SM) SMs are responsible for one or more functions, departments or outcomes for an entity. They are more likely to take part in both the strategic and operational sides of management, including resourcing, budget and assets (capital expenditure). Some of their decisions need approval from a higher-level manager. 
  • You are required to provide remuneration data for these employees.
Other Managers (OM)

OMs are responsible for operational functions. They oversee day-to-day work, following and enforcing their entity’s defined parameters. They may be responsible for strategies, policies and plans to meet business needs for their areas of work. They often manage time, financial and other resources, and assets such as facilities or IT infrastructure. They may also coordinate different functions or people. Line managers belong to this category, but supervisors do not. 

  • You are required to provide remuneration data for these employees.
Overseas Manager (OSM)

OSM is for use only for a key management personnel manager within a global corporate group who:

  • Reports into an overseas head office, and
  • Is more senior than the domestic CEO/equivalent

If a key management personnel manager reports overseas but is not more senior than the CEO/equivalent - categorise them using a different manager category from this list.

  • You are not required to provide salary/remuneration information for overseas reporting managers - populate each salary/remuneration cell with 0
  • If you are not part of a global corporate group or the manager does not meet both requirements listed - you must not use this category



A supervisor is not a manager. 

  • Classify all supervisors using alternative non-manager occupational categories if they do not meet any of the definitions set out above.

Managers from labour hire organisations

Do not include a casual or temporary employee from a labour hire organisation that have been placed in your organisation as a manager, even if they work as a manager for the host employer. They are employees of the labour hire organisation that had contracted the manager out to work in your workplace and should be reported by their actual employer.

Column E - Gender

  • It is mandatory to provide the gender of employees that are either female (‘F’), male (‘M’).
  • If an employee does not identify as either female or male, they can be voluntarily added to the profile as non-binary ('X’).

It is not a mandatory requirement to report employees that do not identify as either male or female. 

Non-binary employees

'Non-binary’ is a data point designed for people whose gender identity is neither female nor male. It is a term for any number of gender identities that sit within, outside of, across or between the spectrum of female - male binary. A non-binary person might identify as gender fluid, trans-masculine, trans-feminine, agender, or bigender.

  • If an employee does not wish to disclose their non-binary gender status you should not include them in the Workplace Profile or Workforce Management Statistics submission.
  • However, if you do populate an employee into the Profile or Statistics sheet you must disclose their gender as one of female ‘F’, male ‘M’ or non-binary ‘X’.

Column F - Graduate or apprentice

‘Graduate/Apprentice’ is a mandatory field to complete if the employee is either a graduate or apprentice.

You must indicate whether each employee is:

  • a graduate (G) — only for employees who are employed as part of a formal graduate program.
  • an apprentice (A) — only for employees who are apprentices. This does not include trainees.

A formal graduate program gives recent graduates the opportunity to work in a professional context in their chosen industry and to be provided with intensive training.

If the employee is neither a graduate nor an apprentice, the cell in this column should be left blank.

Column G - Employment status

Employment Status' is a mandatory field. You must categorise employees as full-time (FT), part-time (PT) or casual (CE). These values can be selected in the drop-down menu in the cell of column G.

Employment status Definition
Full-time (FT) An employee engaged to work the minimum number of hours a week that your organisation defines as full time. Their hours are guaranteed and reasonably predictable. Each organisation has different definition of full-time hours. Often this will be 37.5, 38 or 40 hours a week.
Part-time (PT)

An employee engaged to work less than the minimum number of hours a week that your organisation defines as full time.

Part-time employee usually:

  • Work regular hours each week
  • Have the same benefits as full-time employees on a pro-rata basis

Are either permanent or on a fixed contract.

Casual employee (CE)

An employee who usually works irregular hours, has no guaranteed hours, and doesn’t get paid sick or annual leave. They can usually end employment without notice, unless a registered agreement, award or employment contract requires it.

Column H - Employment type

‘Employment type’ is a mandatory field. You must categorise employees as permanent, contract, or casual. These values can be selected in the drop-down menu of the cell in column H.

Employment type Definition

Someone you employ on a permanent or ongoing basis, either full-time or part-time, with access to permanent employee benefits and entitlements. 

Contract Someone you employ on a fixed-term or non-ongoing contract, either full-time or part-time.

An employee who usually works irregular hours, has no guaranteed hours, and doesn’t get paid sick or annual leave. They can usually end employment without notice, unless a registered agreement, award or employment contract requires it.

A casual employee in column G must use ‘CE’ in Column G – Employment status.

Column I - Year of birth

‘Year of birth’ is a mandatory field in the Workplace Profile that should be within the typical working age range. This should be a four-digit value (YYYY).

  • If you do not wish to complete this field, you may leave it blank.
  • Please do not enter the employee’s full date of birth (DD/MM/YYYY), if you do this will cause a data entry error.
  • If you enter a year that is not within the typical working age range (e.g. it is in the future), you will receive an error message.
  • If you enter a year of birth that is notably low *below 14) or high (above 85), you will receive a data validation requiring you to confirm this data as being correct.

Column J - Postcode

Postcode’ is a mandatory field in the Workplace Profile. It is a four-digit number that refers to the postcode of an employee’s primary workplace location. 

  • If an employee attends multiple different locations for work, enter the post code where they spend most of their time.  


Employee X spends 28 hours a week working in post code 0000 and 10 hours a week working in post code 1111, you would enter 0000 as the postcode of their primary workplace location.

  • If an employee works remotely (e.g. from home) for the majority of their time, you may choose to enter the postcode of the employee’s home office location or the office they report into.  
  • If you do not wish to complete this field, you may leave it blank.

Column K/M - Industry class

The 'Industry Class' is a mandatory field in the Workplace Profile. To complete this field, you must assign a four-digit ‘Industry Class’ (ANZSIC) code to each employee that matches the industry code(s) you have confirmed when starting the WGEA report submission.

  • At a minimum, you must confirm one primary industry class per submission in the WGEA portal.
  • At a maximum, you can confirm an additional two industry classes (for a total of three) per submission in the WGEA portal.

Note - The industry class code reflects the major function of the whole organisation/ submission group, not individual employees (the functions of individual employees is reflected in their ANZSCO code).

  • Including more than one industry class is optional.
  • If your organisation confirmed additional optional industry class codes in the WGEA Portal, each of the confirmed optional codes must also appear in your Workplace Profile - if not, you will receive a data validation error.

How do I change industry codes?

If the industry codes listed in your Organisational details are incorrect, you can update your organisation(s) industry information on the ‘Organisation’ tab of the Portal.

When you confirm or reconfirm your details, you can select and use any industry that is associated with one of your ABNs.

Where do I find a list of industry codes?

You can find the ANZSIC industry class codes on the Australian Bureau of Statistics website.

A list of all industry codes can also be found in the ‘ANZSIC’ tab within the Workplace Profile. You can use the search or filter functions to find the relevant category.

What is an Industry Class?

The ‘Industry Class’ is a field based on the Australian and New Zealand Standard Industrial Classification (ANZSIC). The ANZSIC system has a four-level coding structure with increasing detail at each level:

  • Division: broad industry classification denoted by a letter
  • Subdivision: two-digit code
  • Group: three-digit code
  • Class: four-digit code

Example – A secondary high school will have a specific ANZSIC class, as you go further up towards the ‘division’ the classification becomes much broader.

  • Division – Education and Training
  • Subdivision 80 – Preschool and school education
  • Group 802 – School education
  • Class 8022 – Secondary education

ANZSIC is used in the Workplace Profile to benchmark your results against your industry peers as close to the class level as possible.