Reporting steps

Compliance requirements

Know your reporting compliance requirements & important reporting dates.

• Reporting Compliance
   
• Reporting Dates

Access the Employer Portal

• Gender Equality Reporting is completed via our Employer Portal.
• To access the portal, you must have Digital ID with at least basic identity strength.
• You must also be authorised to represent your organisation via a Relationship Authorisation Manager (RAM).

• Employer Portal Access
   
• Relationship Authorisation Manager (RAM).
   
• Reporting support
  
   

Maintain organisation account and details

Maintaining your details includes informing WGEA of any changes to your organisation’s structure, CEO or reporting contacts.

• Maintain your account
   
• Corporate Structures

Review the reporting changes

Review reporting changes if you have previously lodged a report with WGEA to see what is different this year.

• Reporting changes

Download templates and prepare your data

• Download the latest reporting templates. 
   

For Commonwealth public sector employers, please note:
 

• All Commonwealth public sector employers must upload a Workplace Profile (WPP), even those using APSC data transfer, and must include:
   
  • CEOs - base salary and total remuneration.
     
  • Casual employees - annualised salary data (yearly pay).
     
  • Any additional employees not included in the APSED data.
     
• Employers using APSC transfer may only need to report CEO and casual employees in their WPP, as this data is not transferred from the APSC database.
   

• Reporting templates

Confirm organisation details

• Before you can complete the reporting document, you must confirm your organisation details are correct. If they are incorrect, refer to 'Maintain your account' for instructions to update.
   

• Confirm organisation details

Complete the Questionnaire

• You must complete the Questionnaire within the Employer Portal.
   
• You can use the offline Questionnaire Word template to start preparing your data.
   
• The Questionnaire offline document cannot be uploaded into the Employer Portal.
   

• Employer Questionnaire
   
• Reporting Templates

Complete the Workforce Management Statistics (WMS)

• Complete and upload a WMS Excel worksheet for each employing ABN in the submission.
   
• The WMS exists in two formats (with and without partnerships).
   
• The WMS offline template can be uploaded into the Employer Portal.
   

For Commonwealth public sector employers, please note:
 

• Public sector employers registered for the APSC data transfer will only have to complete WMS questions 6-8.
   
• Ensure you are completing the correct WMS Reporting template, depending on whether you are registered for APSC data transfer or not.
   

• Workforce Management Statistics
   
• Reporting Templates

Complete the Workplace Profile (WPP)

• Complete and upload the WPP Excel worksheet.
   
• Choose one type of WPP to complete - we recommend you use the Unit Level template as it is the default file for all users.
   
• The WPP offline template can be uploaded into the Employer Portal.
   

• Workplace Profile
   
• Reporting Templates

Resolve any data anomalies

• Pass all data quality checks on your uploaded files.
   
• If any data errors, warnings or notifications are identified, follow the displayed instructions to resolve.  
   
• Once the documents have been completed successfully, they will have a status of ‘completed’ with a sub status of 'No Issues'. 

• Resolving data anomalies
   
• Resolving data anomalies - step-by-step instructions

Generate your Public Reports

Once you have successfully completed your Questionnaire, WMS and WPP, you must generate and download your Public Reports to share with your CEO (or equivalent) for sign-off before you can lodge the report:

1. Public Report - Questionnaire: this document displays your responses from the Questionnaire.
    
2. Public Report - Employee Data Tables: this document displays the data tables covering composition of your workforce and employee movements from the WPP and WMS (at either the ABN level, or corporate group-wide level).

• Document generation

CEO sign-off (approval)

• Have your CEO (or equivalent) review your Public Reports and sign-off.

• CEO sign-off

Lodge your report

• Once you have CEO sign-off, complete the declarations and consents process, and
   
• Lodge your report within the Employer Portal.
   
• Once your report has been lodged successfully, you will receive a confirmation email.

• Lodging your report
   
• Lodging your report - step-by-step instructions

Review your report within 28 days of lodging

• If your report was lodged within the lodgement period (or approved extension period), you will have 28 calendar days to review and edit your reporting documents after lodgement.
   
• The reporting documents (Questionnaire, Workforce Management Statistics and Workplace Profile) cannot be edited once the 28-day review period has ended.
   
• If changed are needed, you must log into the Employer Portal to:
   
  • update your reporting document/s (if you re-enter a section and make any edits to an uploaded file or answer, you will reopen your report)
     
  • resolve any outstanding data anomalies
     
  • obtain CEO approval for the edited report, and 
     
  • re-lodge your report during the review period.

Important: 

• The 28-day review period is only guaranteed to employers that lodge within the 2-month lodgement period or an approved extension period, provided the extension period does not coincide with program closure.
• The 28 day review period does not apply to selecting targets. Once target selection is lodged it cannot be changed.

• Reporting Dates
   
• CEO sign-off

Complete all Notification and Access requirements

Once you have successfully lodged your Report, you must complete the Notification & Access compliance requirements:

• Make public reports accessible to employees and any shareholders or members of the employer.
   
• Inform employee organisations that you have lodged a Report.
   
• Inform employees and employee organisations of the opportunity to comment on the Report.

• Next steps – after lodgement
   
• Notification and Access requirements
   
• Public Reports 
   
• Commenting on a Report

Reports to be given to governing body (if any)

The CEO (or equivalent) of a relevant employer is required to give a copy of the Executive Summary and Industry Benchmark Report to each member of the governing body (if any). 

• Executive Summary
   
• Industry Benchmark Report

Gender Equality Standards requirement

Designated relevant employers must have policies or strategies in place to support each of the six Gender Equality Indicators (GEIs).

A designated relevant employer is any relevant employer that directly employees 500 or more employees in Australia. 

• Gender Equality Standards

Gender Equality Targets requirement

Requires designated relevant employers to select and meet gender equality targets.

A designated relevant employer is any relevant employer that directly employees 500 or more employees in Australia.

• Gender Equality Targets

Certificate of Compliance

When a relevant employer lodges its Gender Equality Report within the lodgement period (or approved extension period) and meets all reporting compliance requirements, it will be deemed compliant with the Act and therefore eligible to receive a Certificate of Compliance.

• Certificate of Compliance