Reporting steps

This page provides a summary of the steps required by reporting contacts to prepare and lodge a Gender Equality Report. Each step has a link to the relevant pages within this Reporting Guide.

StepAction requiredLinks to relevant pages
1

Compliance requirements

Know your reporting compliance requirements & important reporting dates.

2

Complete the ‘preparing to report’ steps

  • Employer Portal access.
     
  • Maintain organisation details, including any changes to your organisation’s structure, CEO or reporting contacts.
     
  • Review reporting changes (if you have previously lodged a report with WGEA).
     
  • Start preparing your reporting data.

 

3

Access the Employer Portal

4

Confirm organisation details

  • Confirm organisation details to begin reporting.
5

Complete the Questionnaire

  • You must complete the Questionnaire within the Employer Portal.
     
  • You can use the offline Questionnaire Word template to start preparing your data.
     
  • The Questionnaire offline document cannot be uploaded into the Employer Portal.
6

Complete the Workforce Management Statistics (WMS)

  • Complete and upload a WMS Excel worksheet for each employing ABN in the submission.
     
  • The WMS exists in two formats (with and without partnerships).
     
  • The WMS offline template can be uploaded into the Employer Portal.
7

Complete the Workplace Profile (WPP)

  • Complete and upload the WPP Excel worksheet.
     
  • Choose one type of WPP to complete - we recommend you use the Unit Level template as it is the default file for all users.
     
  • The WPP offline template can be uploaded into the Employer Portal.
8

Resolve any data anomalies

  • Pass all data quality checks on your uploaded files.
     
  • If any data errors, warnings or notifications are identified, follow the displayed instructions to resolve.  
     
  • Once the documents have been completed successfully, they will have a status of ‘completed’ with a sub status of 'No Issues'. 
9

Generate your Public Reports

Once you have successfully completed your Questionnaire, WMS and WPP, you must generate and download your Public Reports to share with your CEO (or equivalent) for sign-off before you can lodge the report:

  1. Public Report - Questionnaire: this document displays your responses from the Questionnaire.
     
  2. Public Report - Employee Data Tables: this document displays the data tables covering composition of your workforce and employee movements from the WPP and WMS (at either the ABN level, or corporate group-wide level).
10

CEO sign-off (approval)

  • Have your CEO (or equivalent) review your Public Report and sign-off.
11

Lodge your report

  • Once you have CEO sign-off, complete the declarations and consents process, and
     
  • Lodge your report within the Employer Portal.
     
  • Once your report has been lodged successfully, you will receive a confirmation email.
12

Review your report within 28 days of lodging

  • If your report was lodged within the lodgement period (or approved extension period), you will have 28 calendar days to review and edit your reporting documents after lodgement.
     
  • The reporting documents (Questionnaire, Workforce Management Statistics and Workplace Profile) cannot be edited once the 28-day review period has ended.
     
  • If changed are needed, you must log into the Employer Portal to:
     
    • update your reporting document/s (if you re-enter a section and make any edits to an uploaded file or answer, you will reopen your report)
       
    • resolve any outstanding data anomalies
       
    • obtain CEO approval for the edited report, and 
       
    • re-lodge your report during the review period.

Important: the 28-day review period is only guaranteed to employers that lodge within the 2-month lodgement period (or within an approved extension period).

13

Complete all Notification and Access requirements

Once you have successfully lodged your Report, you must complete the Notification & Access compliance requirements:

  • Make public reports accessible to employees and any shareholders or members of the employer.
     
  • Inform employee organisations that you have lodged a Report.
     
  • Inform employees and employee organisations of the opportunity to comment on the Report.
14

Reports to be given to governing body (if any)

The CEO (or equivalent) of a relevant employer is required to give a copy of the Executive Summary and Industry Benchmark Report to each member of the governing body (if any). 

15

Gender Equality Standards requirement

Designated relevant employers must have policies or strategies in place to support each of the six Gender Equality Indicators (GEIs).

A designated relevant employer is any relevant employer that directly employees 500 or more employees in Australia. 

16

Gender Equality Targets requirement

Requires designated relevant employers to select and meet gender equality targets.

A designated relevant employer is any relevant employer that directly employees 500 or more employees in Australia.

17

Certificate of Compliance

When a relevant employer lodges its Gender Equality Report within the lodgement period (or approved extension period) and meets all reporting compliance requirements, it will be deemed compliant with the Act and therefore eligible to receive a Certificate of Compliance.

 

 

 

 

 

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