After you submit your data, the reporting platform will check for errors, missing or unexpected data, and other anomalies.
- A notification is raised when part of your submission is slightly outside of normal or expected ranges.
- When a notification is detected on your uploaded file(s), you must either review and update your submission, or check the box for this issue to confirm that the provided data is correct.
- You must resolve any detected errors on your submission before you can confirm a notification.
The file contains only one gender
File type: Workplace Profile
The employees in your Workplace Profile are all female or all male.
Steps to resolve
- Confirm that your workplace only employed employees of one gender at the time of your snapshot date, or update your file and re-upload.
The number of appointments or resignations is uncommonly high
File type: Workforce Management Statistics and Workplace Profile
The number of appointments and/or resignations in the Workforce Management Statistics file is uncommonly high when compared to the size of the identified employee cohort reported in the Workplace Profile.
For example, if you report 20 female manager appointments in your Workforce Management Statistics file but your Workplace Profile records just 2 female managers, you will need to either amend the information in one of the Excel files or confirm this is correct.
Steps to resolve
- Review and confirm that the number of managers in the Workplace Profile and Workforce Management Statistics file is accurately reported, or update and re-upload your file(s).
The number of employees on parental leave is high
File type: Workforce Management Statistics and Workplace Profile
The number of employees for the identified cohort that took parental leave on your Workforce Management Statistics file is substantially higher than the number of employees in the same cohort on your Workplace Profile.
Steps to resolve
- Review your uploaded Excel files from both sections and identify the employee cohort that is listed in the reference field of this issue.
- Check why a large proportion of these employees took parental leave and amend if an error was made.
- If no updates are made, please confirm that the data provided is correct.
No graduates/apprentice employees compared to a previous year
File type: Workplace Profile
There are no graduates or apprentices in your Workplace Profile for this year, but there were in the previous year.
Steps to resolve
- You must confirm that there are no graduates or apprentices to report this year as there were in previous years, or amend and re-upload your file.
Year of birth outside of normal range
File type: Workplace Profile
The value given for the year of birth indicates that the employee is below 14 or above 85.
Steps to resolve
- You must confirm that you have reported an employee that is below 14 or above 85 years of age, or amend and re-upload your file.
Average ordinary hours for casual employees is significantly low
File type: Workplace Profile STP/Payroll
The average ordinary hours for casual employees is significantly lower than the average ordinary hours for full-time employees. This may impact on the calculated remuneration for this cohort.
Steps to resolve
- Review the calculated base salary (Column U) and total remuneration (Column X) in your uploaded file for the casual employees with very low ordinary hours.
- If the calculated income appears reasonable for annualised full-time earnings, please confirm that this data is correct.
- If the calculated income does not appear reasonable for annualised full-time equivalent earnings, please review and update the ordinary hours figure and reupload your file.
Casual employees with very low or irregular hours can be reported more accurately in their own STP file that is set to a 'yearly' period. You can use their actual hours for the year in Column L.
Average ordinary hours for full-time employees is significantly low
File type: Workplace Profile STP/Payroll
The average ordinary hours for full-time employees is lower than the average ordinary hours for part-time employees. Full-time employees generally work more ordinary hours than part-time employees.
Steps to resolve
- Review the ordinary hours figure (Column K) and the calculated remuneration information (Columns U and X) in your file for your full-time and part-time employees.
- If the calculated income appears reasonable for annualised full-time equivalent earnings, please confirm that this data is correct.
- If the calculated income does not appear reasonable for annualised full-time equivalent earnings, please review and update the ordinary hours figure and re-upload your file.