1. Errors

'CE' used in Column G must be matched with using 'Casual' in Column H. If you use 'CE' for employment status you must use 'Casual' for employment type, and vice-versa.

• This error appeared because casual data was being misreported or blended with fields for FT/PT employees
• Every casual employee must use 'CE" in Column G and 'Casual' in Column H

Steps

1. You must check and update each row listing in the reference field.

2. If Column G is 'CE' you must use 'Casual' in Column H, and vice-versa.

3. This error will not appear when you reupload your file and casual employees use 'CE' and 'Casual' for Columns G and H

Negative numbers, blanks, or non-numeric values were entered for base salary and total remuneration in your Workplace Profile. If a salary or remuneration cell has no data to report enter '0'.

• This error appeared because you have entered a non-numeric (symbols or punctuation) or negative value on your worksheet, or have left a mandatory cell blank.
• This may also be an issue with formatting changes to the file - copy and paste your data into a fresh template (right click and paste as 'values only')

Steps

1. Locate each data row with this anomaly and ensure each value provided is not negative, non-numeric, or blank for each of the salary and remuneration cells.

2. This error will not appear when you reupload your file and all salary and remuneration cells are free of negative or non-numeric entries or are not left blank.

Invalid salary/remuneration has been provided - this error occurs if the final base salary figure is higher than the total remuneration figure.
 

Unit level file:
This error appeared because you provided a total remuneration figure which is lower than base salary. This is an error because total remuneration = base salary + additional remuneration, therefore it can never be lower than the base salary figure.

Steps

1. In the unit level template, this means the value recorded in Column K (Base Salary) is greater than the value recorded in Column L (Total Remuneration).

2. This error will not appear if you reupload your file and the base salary amount is included in the total remuneration amount, meaning the value in Column L is at least the same value, or higher than, the value in Column K
 

STP/payroll file:
This error appeared because OTE (pro-rata or fixed) cannot be less than the associated base salary amount (pro-rata of fixed), 100% of the base salary amount goes into the associated OTE amount.

• 100% of the base salary (pro-rata) amount must also go into OTE (pro-rata)
• 100% of the base salary (fixed) amount must go into OTE (fixed)
• If the OTE value is higher than the base value, it leads to a calculation error.

For example - if you report 50,000 in base salary pro-rata you must report 50,000 in OTE (pro-rata) as 100% of the base salary amount (pro-rata or fixed) goes into the associated OTE column (pro-rata or fixed).

Steps

1. In the STP/payroll template, this means the value recorded in the OTE Column (pro-rata or fixed) is lower than the value recorded in associated base salary column (pro-rata or fixed).

2. This error will not appear if you reupload your file when the base salary amount (pro-rata or fixed) is included in the OTE amount (pro-rata or fixed).

You have repeated salary and other data on your file(s) from a previous submission. You must not use contractual figures to provide salary information and any calculation or entry should be based on what the employee was actually paid.

• This error appeared because you have supplied a dataset that is exactly what was provided last year - this is not accepted and does not comply with your requirements to report data accurately.

Steps

1. Ensure you have not mistakenly re-used your file from last year and that the salary data being provided is accurate and for the specific 12-month period being reported.

2. This error will not appear when you reupload your file that contains a unique and accurate employee dataset.

Mandatory values are missing from employing ABN, occupational category, gender, employment type, employment status, base salary, total remuneration, or industry class columns. Mandatory columns cannot be left blank.

• This error appeared because mandatory information is missing.

Steps

1. Review the columns and rows listed as missing mandatory values

2. Update your template to complete all mandatory fields for each employee

3. This error will not appear when you reupload your file and all mandatory cells for each employee have been completed.

The number of employees on paid parental leave who resigned cannot be greater than the number of employees who were on paid parental leave.

• This error appeared because you have reported more employees of a specific cohort resigning on parental leave than you have actually taking parental leave.

Steps

1. You must check and update the number of employees in each category for question 5, 6 and 7 of the file
2. This error will not appear when you reupload your file and the number of employees in each category taking parental leave do not exceed the number of who resigned whilst on parental leave

Negative numbers or non-numeric values were detected in the Workforce Management Statistics file.

• This error appeared because you have entered a non-numeric (symbols or punctuation) or negative value on your worksheet, or have left a mandatory cell blank.
• This may also be an issue with formatting changes to the file - copy and paste your data into a fresh template (right click and paste as 'values only')

Steps

1. Locate each data row with this anomaly and ensure each value provided is not negative, non-numeric

2. This error will not appear when you reupload your file and all salary and remuneration cells are free of negative or non-numeric entries, or are not left blank.